Information

The County Clerk is also the ex-officio Recorder of Deeds for Edgar County. In an average year, we record nearly 5,000 Deeds, Mortgages and other valuable records.

Edgar County records begin in 1827; and, except for Military Records, are open to the public. Indexes up through 1993 are handwritten. Beginning in 1994 through the present, indexes may be searched and viewed from the public search computer. Documents may be printed for a nominal fee. There is a per page charge for copies of recorded documents.

Other recorded documents include Surveys, Plats of Subdivisions, Monument Records, Release of Mortgages, Assignments, Ordinances, State and Federal Liens, Judgments, and many miscellaneous documents.

Recorded Military records are not subject to public inspection. These documents shall be accessible only to the person named in the document, the named person’s dependents, the county veterans’ service officer, representatives of the Department of Veterans’ Affairs, or any person with written authorization from the named person or the named person’s dependents. A special application form is required to be properly executed prior to issuance of any military record.

All instruments presented for recording must meet the requirements set forth in Illinois Statutes and County Resolutions/Ordinances. Certain Deeds must be accompanied by the Illinois Transfer Declaration Form, which may be filled out online in a guided and interactive fashion on the web site of the Illinois Department of Revenue. Recording fees and other requirements may be obtained by calling the office at (217) 466-7433.

Special Considerations

• Any properly executed instruments presented for recordation after 3:00 p.m. will be recorded the next business day.
• The Recorder’s Office provides NO LEGAL ADVICE or assistance in filling out forms pertaining to the legal ownership or conveyance of real estate. Please consult a licensed attorney.
• The Recorder’s Office provides NO ABSTRACTING SERVICES. Please contact a title search company.
• Beginning in 1994 through the present, indexes may be searched and viewed from the public search computer. Documents may be printed for a nominal fee.

Foreclosures

NOTICE OF FORECLOSURE copies required to be provided to the County of Edgar under Public Act 96-856, pursuant to 735 ILCS 5/15-1503(b), may be sent to the address above.

RECORDING FEE SCHEDULE

RECORDING FEE SCHEDULE

All instruments presented for recording must meet the requirements set forth in Illinois statutes. Standard documents must be on 8 ½” x 11”. Print must be legible. First page must have 3” x 5” blank space in upper right corner with ½” clean margins on sides and bottom of all pages.

Please Note: Separate checks must be remitted for Recording Fees and Real Estate Transfer Tax. Please include a self-addressed stamped envelope. Make checks payable to: Edgar County Recorder

“Classification of documents to be recorded is the sole discretion of the Edgar County Clerk/Recorder”

Effective July 1, 2023

 ALL RECORDING FEES ARE $78 WITH THE NOTED EXCEPTIONS:

DOCUMENTS THAT ARE EXEMPT FROM RENTAL HOUSING = $59 i.e

-Articles of Incorporation

-Memorandum of Judgement/Release of Memorandum of Judgement

-Power of Attorney without Legal

-Probate

-Easement for a Public Utility

-Vital Records

NON STANDARD DOCUMENTS = $87

-ANY DOCUMENT THAT CREATES A DIVISION OF LAND

-ANY DOCUMENT MAKING SPECIFIC REFERENCE TO MORE THAN 5 TAX PARCEL ID #S

-ANY DOCUMENT MAKING SPECIFIC REFERENCE TO MORE THAN 5 DOCUMENT #S

*Additional Fees          . . . . . . .      $ 2 Add’l per page after the first four (4) pages

SECRETARY OF STATE FORMS = $18 (i.e. Cert. of Authority; Art. of Inc.; Change of Registered Agent)

LIENS           Federal Lien/Release of Federal Lien = $31

State Lien/Release of State Lien = $11

IL Dept. of Employment Security Lien/Release = $21

IL Dept. of Healthcare & Family Services Lien/Release = $18

PLATS –      New Subdivisions – $113 (Original plus 3 blueprints required)

Covenants . . . . . . . Same fees as recording real estate-related documents

Plat of Survey – $87 (Original plus 3 blueprints required)

UNIFORM COMMERCIAL CODE

All UCC’s                   . . . . . .  $64 (also includes Cont., Amend. Pt. Rel., Assign, etc.)

Terminations             . . . . . .  $26

UCC Searches         . . . . . . $10 per name & $ 1 Add’l per copy

CERTIFIED AND NON-CERTIFIED COPIES OF RECORDS

Certified Copies    . . . . . . . $12 for first four (4) pages & $1 add’l pg after first 4 pgs

Xerox & LaserJet Copies  . . . . . . . $ 1 per page

Fax Copies    . . . . . . . $ 2 per page