Treasurer’s Clerk
Job Description – Treasurer’s Office Clerk
Department: Edgar County Treasurer’s Office
Position Title: Treasurer’s Office Clerk
Reports To: Edgar County Treasurer
Employment Status: Full-Time
Location: Edgar County, Illinois
Position Summary
The Treasurer’s Office Clerk provides administrative, clerical, and customer service support to the Edgar County Treasurer’s Office. This position assists with the collection and processing of property tax payments, maintaining financial records, answering taxpayer questions, processing documents, and performing general office duties.
The employee must demonstrate accuracy, professionalism, confidentiality, dependability, and the ability to work effectively with the public and other county departments.
Essential Duties and Responsibilities
- Assist taxpayers in person, by telephone, and through written correspondence.
- Receive, process, and record property tax payments.
- Provide information regarding property tax bills, payment schedules, penalties, and due dates.
- Prepare receipts and maintain accurate payment records.
- Assist with daily balancing and reconciliation of payments and financial records.
- File, organize, scan, and maintain office records and documents.
- Assist with preparing reports, deposits, and other financial documentation.
- Answer telephone calls, respond to inquiries, and direct questions to the appropriate person when necessary.
- Assist with the preparation and distribution of tax bills and related notices.
- Work cooperatively with the County Clerk, County Assessor, County Board, banks, and other county offices.
- Perform other duties as assigned by the Edgar County Treasurer.
- Process returned mail, tax statements, and other correspondence.
Minimum Qualifications
- High school diploma or equivalent.
- Strong verbal and written communication skills.
- Basic computer skills and knowledge of Microsoft Office.
- Ability to perform mathematical calculations accurately.
- Ability to handle cash, checks, and financial transactions responsibly.
- Strong organizational skills and attention to detail.
- Ability to maintain confidentiality.
- Ability to work independently and as part of a team.
- Previous clerical, bookkeeping, accounting, or customer service experience preferred.
Knowledge, Skills, and Abilities
- Professional and courteous customer service.
- Accuracy in handling financial transactions and records.
- Ability to prioritize and manage multiple tasks.
- Good problem-solving and communication skills.
- Ability to learn county procedures, tax collection laws, and office software.
- Ability to handle busy periods, particularly during property tax collection deadlines.
Physical Requirements
- Ability to sit or stand for extended periods.
- Ability to operate a computer, telephone, copier, scanner, and other office equipment.
- Ability to occasionally lift and carry office supplies and files.
Download an application here:
Return completed applications in person to
111 Sheriff St, Suite A
Paris, Illinois 61944
OR