Edgar County Sheriff’s Office
Position: Administrative Assistant
Position Summary
The Edgar County Sheriff’s Office is seeking a dependable, organized, and detail-oriented Administrative Assistant to support the daily operations of the Sheriff’s Office. This position performs a variety of clerical, administrative, financial, and records-related duties while assisting the Sheriff, Chief Deputy, and other divisions of the department.
The ideal candidate will have strong organizational skills, the ability to manage multiple tasks, attention to detail, and the ability to handle confidential information professionally.
Primary Duties and Responsibilities
Administrative and Office Support
- Answer incoming telephone calls and direct inquiries appropriately.
- Receive, sort, and distribute incoming mail and correspondence.
- File, organize, and maintain departmental records, reports, and documents.
- Deliver and retrieve paperwork from the courthouse and other county offices.
- Order office and departmental supplies.
- Assist with general office operations and administrative tasks.
Records and Court Administration
- Prepare and process civil process paperwork.
- Assist with processing Freedom of Information Act (FOIA) requests.
- Maintain and update court date lists and related records.
- Organize and maintain departmental paperwork and records.
- Assist with month-end paperwork and recurring reporting requirements.
Financial and Payroll Support
- Assist with payroll preparation and related documentation.
- Process monthly bills and maintain supporting records.
- Prepare bank deposits as assigned.
- Maintain and balance checkbooks and applicable financial records.
- Track and reconcile commissary funds.
- Maintain records associated with the sex offender money account.
- Track clothing allowance expenditures for each division.
- Maintain expense records and prepare supporting documentation for audits.
Additional Responsibilities
- Maintain the confidentiality of sensitive and protected information.
- Communicate professionally with the public, court personnel, county employees, and law enforcement personnel.
- Perform other administrative duties as assigned by the Sheriff or authorized supervisor.
Desired Qualifications and Skills
- Strong organizational skills and attention to detail.
- Good written and verbal communication skills.
- Basic bookkeeping, recordkeeping, and mathematical skills.
- Proficiency with computers, email, word processing, and spreadsheets.
- Ability to prioritize tasks and meet deadlines.
- Ability to handle confidential information with discretion.
- Ability to work independently and as part of a team.
- Professional demeanor and dependable work habits.
Minimum Qualifications
- Must possess a valid driver’s license.
- Must possess a high school diploma or GED equivalent.
- Must have basic computer skills, including the ability to use email, type and edit
- documents, print and scan paperwork, and navigate standard office computer systems.
- Must possess the ability to communicate effectively, maintain organized records, and complete assigned tasks accurately.
- Must be able to handle confidential information professionally and exercise appropriate discretion.
- Must be dependable, detail-oriented, and capable of managing multiple responsibilities.
Additional Information
This position requires flexibility and the ability to handle a variety of responsibilities in a busy office environment. The duties listed above represent the primary responsibilities of the position and are not intended to be an exhaustive list. Additional duties may be assigned based on the needs of the Sheriff’s Office.
Application Information
Applications can be picked up at the Edgar County Jail or downloaded here.
Benefits include:
- Illinois Municipal Retirement Fund
- Health, Dental and Vision Insurance
This is a PDF Form. To fill it out and save your data, download the PDF to your device and open it using Adobe Acrobat.
Opening it in a browser (Edge, Chrome or Firefox) may not allow you to enter your information and save it.
