Organizational Meeting Agenda

1. Call to Order

• Welcome
• Roll Call
• Introduction of Members
• Recognition of Guests

2. Pledge of Allegiance

3. Approval of Agenda

Action Requested:

• Motion
• Second
• Vote

4. Purpose of the Committee

Presentation by the Committee Chair

Discussion Topics:

• Why the Committee was formed
• Expected outcomes
• Six-month timeline
• Role as an advisory body to the Edgar County Board
• Importance of collaboration among all public safety agencies

5. Review of Committee Charter

Review and discuss:

• Mission Statement
• Vision Statement
• Committee Goals
• Scope of Work
• Guiding Principles

Action Requested:

• Adopt Committee Charter

6. Election of Officers

Elect:

• Chair
• Vice Chair
• Secretary (if applicable)

Action Requested:

• Nominations
• Election

7. Committee Operating Procedures

Discussion

Topics:

• Meeting schedule
• Open Meetings Act compliance
• Public comment procedures
• Rules of Order (Robert’s Rules or adopted procedures)
• Record keeping and minutes
• Document sharing and communications

Action Requested:

• Approve Operating Procedures

8. Current State of Emergency Communications

Brief presentations (5–10 minutes each):

• Edgar County ETSB
• Edgar County Sheriff’s Office
• Paris Police Department
• Fire Service Representative
• EMS Representative
• Edgar County EMA

Each presentation should include:

• Current staffing
• Dispatch responsibilities
• Call volume
• Technology in use
• Strengths and challenges
• Immediate operational concerns

9. Establish Committee Priorities

Roundtable discussion:

• Public safety objectives
• Officer and responder safety
• Financial sustainability
• Service improvements
• Technology modernization
• Governance considerations
• Facility needs
• Public transparency

10. Data Collection Assignments

Request each participating agency provide before the next meeting:

• Organizational chart
• Current staffing
• Annual operating budget
• Call volume statistics
• CAD system information
• Radio infrastructure
• Facility information
• Existing dispatch agreements
• Current policies and procedures
• Equipment inventory
• Capital improvement needs

Action Requested:

• Approve Data Request

11. Formation of Workgroups

Establish workgroups and appoint members:

• Governance & Legal
• Finance & Budget
• Technology & Communications
• Facilities & Infrastructure
• Human Resources & Labor
• Public Outreach & Communications

12. Review Six-Month Work Plan

Discuss monthly milestones:

• Month 1 – Current Operations
• Month 2 – Governance
• Month 3 – Finance & Staffing
• Month 4 – Facilities & Technology
• Month 5 – Transition Planning
• Month 6 – Final Report

Action Requested:

• Approve Work Plan

13. Public Comment

Comments from citizens, stakeholders, and agency representatives in accordance with the adopted public comment policy.

14. New Business

Open discussion of items appropriate for future meetings.

15. Next Meeting

Tentative Date: ______________________

Primary Topics:

• Review submitted operational data
• Current dispatch cost analysis
• Governance models used by comparable Illinois counties
• Initial financial framework

16. Adjournment

Action Requested:

• Motion
• Second
• Vote