Recording 2017-11-13T11:25:20+00:00

Recording

Information

The County Clerk is also the ex-officio Recorder of Deeds for Edgar County. In an average year, we record nearly 5,000 Deeds, Mortgages and other valuable records.

Edgar County records begin in 1827; and, except for Military Records, are open to the public. Indexes up through 1993 are handwritten. Beginning in 1994 through the present, indexes may be searched and viewed from the public search computer. Documents may be printed for a nominal fee. There is a per page charge for copies of recorded documents.

Other recorded documents include Surveys, Plats of Subdivisions, Monument Records, Release of Mortgages, Assignments, Ordinances, State and Federal Liens, Judgments, and many miscellaneous documents.

Recorded Military records are not subject to public inspection. These documents shall be accessible only to the person named in the document, the named person’s dependents, the county veterans’ service officer, representatives of the Department of Veterans’ Affairs, or any person with written authorization from the named person or the named person’s dependents. A special application form is required to be properly executed prior to issuance of any military record.

All instruments presented for recording must meet the requirements set forth in Illinois Statutes and County Resolutions/Ordinances. Certain Deeds must be accompanied by the Illinois Transfer Declaration Form, which may be filled out online in a guided and interactive fashion on the web site of the Illinois Department of Revenue. Recording fees and other requirements may be obtained by calling the office at (217) 466-7433.

Special Considerations

  • Any properly executed instruments presented for recordation after 3:00 p.m. will be recorded the next business day.
  • The Recorder’s Office provides NO LEGAL ADVICE or assistance in filling out forms pertaining to the legal ownership or conveyance of real estate. Please consult a licensed attorney.
  • The Recorder’s Office provides NO ABSTRACTING SERVICES. Please contact a title search company.
  • Beginning in 1994 through the present, indexes may be searched and viewed from the public search computer. Documents may be printed for a nominal fee.

Foreclosures

NOTICE OF FORECLOSURE copies required to be provided to the County of Edgar under Public Act 96-856, pursuant to 735 ILCS 5/15-1503(b), may be sent to the address above.

RECORDING FEE SCHEDULE

ALL REAL ESTATE –RELATED INSTRUMENTS

(Dated August 1, 2005 & after) – excluding certain Liens, Plats, UCC’s, Vital Records, all Power of Attorneys, Transcripts, Wills, Notice of Probate, Memo of Judgment, Judgments, Release of Judgments, Art of Inc & related documents and any document solely related to an easement for a public utility or documents from any state agency, unit of local government, federal government, or school district

$66.00 Minimum Fee for first four (4) pages

Additional Fees

  • +$1.00 per page after the first four (4) pages
  • +$1.00 per document reference after one
  • +$1.00 per page after first w/o Legal Description, i.e. – Release, Assignment, Modification & Extension Agreements

Nonstandard Forms – $78.00 plus double additional fees above.

e.g. No 3”x5” area in upper right hand corner; on 14” paper instead of 11” paper

ALL OTHER INSTRUMENTS

(Dated Before 8/1/05) – excluding certain Liens, Plats & UCC’s & certain Real Estate-Related Instruments

$56.00 Minimum Fee for first four (4) pages

Additional Fees

  • +$1.00 per page after first four (4) pages
  • +$1.00 Additional document reference after one

Nonstandard Forms – $68.00 plus double additional fees above.

e.g. No 3”x5” area in upper right hand corner; on 14” paper instead of 11” paper

Secretary of State Forms        18.00

e.g. Articles of Incorporation; Certificate of Authority; Change of Registered Agent/Address; Annual Report; Amend, etc.

LIENS

Federal Tax Liens, also Release of Federal Tax Liens            $31.00

State Tax Liens, also Release of State Tax Liens       $11.00

IL Dept of Employment Security Lien & Release of Lien     $21.00

Search Fees for Tax Liens & Judgments        $10.00 per name searched +$1.00 per copy

PLATS

New Subdivisions – Original plus 4 copies required

$104.00 +$1.00 per page after first

Covenants       Same fees as recording real estate-related documents

Plat of Survey – Original & 3 copies required $66.00

UNIFORM COMMERCIAL CODE FILING FEES

All UCC’s       $64.00 (also includes Cont., Amend., Pt. Rel., Assign, etc.)

Terminations   $26.00

UCC Searches $10.00 per name +$1.00 per copy

CERTIFIED AND NON-CERTIFIED COPIES OF RECORDS

Certified Copies          $12.00 for first four (4) pages

Additional Fees

  • +$1.00 per page after first four (4) pages
  • Xerox & LaserJet Copies        $1.00 per page
  • Fax Copies      $2.00 per page
**Please remit separate checks for Recording Fees and Real Estate Transfer Tax (PTax)